Draft Administration 31 - 35

31. AMENDMENT OF RULES
        31.1 Any of these Rules may be rescinded or amended, or a new Rule made, by a vote of a three-quarters majority of those Members of the Charity voting at a general meeting or by written resolution.
        31.2 No amendment of these Rules is valid until it is registered by the Authority in accordance with the Act.
        31.3 No amendment may be made which causes the Charity to cease to be a Charity in law.
    32. RECORDS, AUDIT AND SECRETARY
Records
        32.1 The Trustees must comply with the requirements of the Acts as to keeping financial records, the appointment of auditors, audit of accounts and the preparation and transmission to the Authority of:-
            32.1.1 annual returns;
            32.1.2 annual reports; and
            32.1.3 annual statements of account.
        32.2 The Trustees must keep proper records of:-
            32.2.1 all proceedings at Members' meetings;
            32.2.2 all proceedings at meetings of the Trustees;
            32.2.3 all reports of committees; and
            32.2.4 all professional advice obtained.
        32.3  Accounting records relating to the Charity must be made available for inspection by any Trustee at any time during normal office hours and may be made available for inspection by Members who are not Trustees if the Trustees so decide.
        32.4  A copy of the Charity’s latest available balance sheet and statement of account must be supplied on request to any Trustee or Member. A copy must also be supplied, within two months, to any other person who makes a written request and pays the Charity’s reasonable costs.
        32.5 A copy of the Charity’s latest available balance sheet will be displayed at all times in a prominent position at the Registered Office of the Charity
Audit
        32.6 The Members shall vote annually at the AGM (or at a general meeting before the AGM in the first period following incorporation) whether to have an audit carried out by a registered auditor or to have unaudited accounts.
        32.7 If the Charity has an audit by a qualified auditor the auditor shall be appointed by the Trustees where there is a vacancy.
Secretary
        32.8 The Trustees may appoint a secretary for such term, upon such remuneration and upon such conditions as they think fit and any secretary appointed may be removed by them.
    33. DISSOLUTION
If the Charity is dissolved, after provision for the satisfaction of all its debts and liabilities and the repayment of the share capital at the nominal value of the Shares, the value of the remaining property of the Charity shall be transferred to such other charitable institution or institutions having objects similar to or compatible with the Objects as shall be decided by the Trustees and recommended and approved by the Members at a general meeting.
    34. NOTICES
        34.1  Notices under the Rules may be sent by hand, by post or by suitable electronic means including website notification where the Member has agreed to this.
        34.2 The only address at which a Member is entitled to receive notices sent by post or email is an address in the UK shown in the register of Members.  
        34.3 Notices sent to the Charity by post or by hand must be sent to its Registered Office.
        34.4  Any notice in writing given in accordance with these Rules is to be treated for all purposes as having been received:
            34.4.1  24 hours after being sent by electronic means or delivered by hand to the relevant address;
            34.4.2  two clear days after being sent by first class post to that address;
            34.4.3  three clear days after being sent by second class or overseas post to that address;
            34.4.4  on the date of publication of a newspaper containing the notice;
            34.4.5  on being handed to the Member personally; or
            34.4.6 if earlier, as soon as the Member acknowledges actual receipt.
        34.5 A technical defect in the giving of notice or receipt of email notice of which the Trustees are unaware at the time does not invalidate decisions taken at a meeting.
A member shall notify the Charity immediately of any change in address including email address.
    35. REGISTERED OFFICE, SEAL AND SIGNING
Registered Office
        35.1 The Registered Office of the Charity shall be Leicester Secular Hall, 75 Humberstone Gate, Leicester, Leicestershire LE1 1WB
or such other address as may be determined by the Trustees and notified to the Authority.  
Seal and signing
        35.2 The Charity may have a seal which shall only be used by the authority of Trustees and shall be kept at the registered office of the Society.
        35.3 Sealed documents shall be witnessed by the signature of two Trustees or a Trustee and the secretary.  
        35.4 The Charity may also execute documents without a seal with the authority of the Trustees in the same manner as with a seal or otherwise as permitted by law.